II. PROCESS: (What are the steps to be followed and what are the questions to be answered by this team?)

A. Schedule training for Team members, as necessary.
B. Solicit input concerning issues to be addressed from City staff, Commission and neighborhood residents, and other interested parties.
C. Identify and prioritize issues to be addressed by the Team in the form of an Action Plan.
D. Communicate to Commission and neighborhood residents on a regular basis, what issues are to be addressed by the Team and seek their input.
E. Communicate their activities and progress to the public on the city website and a quarterly APTA program.
F. Forward reports and recommendations on implementation the City Manager.
G. Develop a time line for reviewing the effectiveness of recommendations that have been implemented.

III. EVIDENCE OF SUCCESS: (What results are expected in what time frames for this Team to be successful?)

A. To revise and arrive at a consensus regarding the mission statement and charter.
B. Develop an Action Plan, including timeline for completing Team objectives.
C. Survey existing plans, ordinances and regulations to enhance team members' knowledge of subject.
D. To attain the objectives listed in the Action Plan.
E. Assess and evaluate City neighborhoods for compliance with all City codes, condition of City infrastructure and facilities, level of Police and Fire incidents, and socio-economic factor influencing neighborhood health.
F. Evaluate effectiveness of codes, ordinances and regulations in addressing neighborhood issues.
G. Develop strategies for addressing identified issues and improvements.
H. Seek public (neighborhood and other interested parties) input regarding neighborhood issues to be addressed and strategies for addressing issues.
I. Establish priorities and identify responsible individual or work group and assign tasks to address issues and improvements;
J. Develop comprehensive issue/complaint tracking system and monitor progress in resolving issues/complaints
K. Assist in reviewing and evaluating management and operation practices and procedures;
L. Research, draft, and/or review and recommend related policies, rules, and/or regulations to the City Manager;
M. Advise the City Manager of related issues and improvements.

IV. TEAM RULES:

A. Team members will operate on the basis of mutual respect.
B. Members will engage in open and honest communication.
C. Members will remain focused and listen to others.
D. Members will manage their meeting time wisely and will recognize that assignments must be completed within designated time frames.
E. Members shall be open to change.
F. Creativity and risk taking among team members is encouraged.
G. Members should recognize the complexity associated with this issue, be understanding of questions, and not be overly concerned with mistakes.
H. The Team Coordinator shall be empowered with the responsibility to conduct the meetings in an expeditious manner.

V. RESOURCES: (Who are the Team members, Team Coordinator, who will support the Team if needed; how much time should be spent both in meetings and outside of meetings; and what additional resources are available to the Team?)

A. The Team will consist of the Police Chief, Health Director, Community Development Director, Planning and Zoning Supervisor, Fire Prevention Officer.
B. The Team Co-Coordinators will be the Police Chief and Health Director.
C. Meetings will occur at least once per month and no more frequently than once a week and will be held during regular working hours, unless approved by the City Manager.
D. Attendance at team meetings is expected.
E. The Health Department will provide administrative support as necessary.

VI. CONSTRAINTS: (What authority does the Team have; what is the overall time frame for the evolution of the empowerment process; what things cannot be changed; what items are outside of the scope of the Team; and what budget does the Team have?)

A. The Team will operate within existing City Ordinances, policies and procedures.
B. Time is of the essence as portrayed in the action plan.
C. Team decisions will be made by consensus. Consensus is defined as each member can honestly live with the results of the decision. In case of failure to reach consensus on keys issues in a timely manner, the team may vote to solve. If the team is not successful, the City Manager will determine which plan is adopted.
D. The Team recommendations shall be submitted to the City Manager and are subject to review and approval of the City Manager and City Commission, as necessary, prior to implementation.
E. The Team will operate within the existing budgets.

VII. EXPECTATIONS: (What are the outputs from the Team; when are they expected to be complete; and to whom should they be given?)

A. Minutes will be made of all Team meetings, disseminated to all Team members and made available to other employees as requested.
B. The team will review the process it follows and communicate its recommendations to the appropriate body for approval. Individual members are responsible for keeping their respective work group apprised of project status and conveying any feedback expressed by those groups.