REGULAR CITY COMMISSION MEETING

Consent Agenda

Approval of Minutes

Approval of the minutes from the May 4, 2010 Regular City Commission Meeting.

Moved by Commissioner Martin, seconded by Commissioner Vogt, that the minutes of the Regular City Commission Meeting of May 4, 2010 be approved. Voice vote, Aye: Wilson, Fess, Terry, Martin, and Vogt. Nay: None. Motion carried unanimously.

Old Business

ORD. 12-10 (2nd Reading)

An Ordinance amending Section 50.07 of the Piqua Code, relating to refuse collection

There was discussion of the current fees for senior citizens, and how the reduced rates for seniors would be for all their utilities not just the refuse. Mayor Fess stated that anyone currently on the Senior Bag Program would be grand fathered in, and if they return any unused senior bags to the Utility Office they can receive a credit on their utility bill. Commissioner Martin stated he would like to see more information on the changes be addressed in the Piqua Daily Call, and would like to give Ordinance No. 12-10 second reading.

Health & Sanitation Director Amy Welker gave a brief overview of the Senior Discount Program including the income criteria.

Public Comment

No one came forward to speak for or against Ordinance No.12-10.

Ordinance No. 12-10 was given a second reading.

ORD. NO. 13-10 (2nd Reading)

An Ordinance enacting and adopting a supplement to the Code of Ordinances for the City of Piqua

Public Comment

No one came forward to speak for or against Ordinance No.13-10.

Ordinance No. 13-10 was given a second reading.

ORD. NO. 14-10 (2nd Reading)

An Ordinance authorizing an amendment to Ordinance No. 42-96 and the zoning map attached
thereto to assign a zoning designation of I-2 (Heavy Industry) to +/-5.000 acre and +/-2.932 acre parcels being annexed from Springcreek Township into the City of Piqua Corporation Limits

Public Comment

No one came forward to speak for or against Ordinance No.14-10.

Ordinance No. 14-10 was given a second reading.

New Business

ORD. NO. 15-10 (1st Reading)

An Ordinance amending Chapter 55 of the Piqua Municipal Code Stormwater Management

There was discussion on the amount to be charged to multi-family dwellings and apartment complex's, and was further stated that everyone should pay the same and all should be figured by the square footage of the building or parking lot, not by the number of dwellings in a unit. After a lengthy discussion the Commissioners decided to look further into the calculations of the ERU's before making a decision.

Public Comment

No one came forward to speak for or against Ordinance No 15-10.

Moved by Commissioner Martin, seconded by Commissioner Vogt, to table Ordinance No. 15-10 at this time.

Ordinance No. 15-10 was tabled at this time.

RES. NO. R-60-10

A Resolution awarding a contract to SpeedwayAmercia LLC for our City-Wide fuel purchasing program for the years 7/1/10 - 6/30/13

Public Comment

No one came forward to speak for or against Resolution No. R-60-10.

Moved by Commissioner Vogt, seconded by Commissioner Martin, that Resolution No. R-60-10 be adopted. Voice vote, Aye: Wilson, Vogt, Martin, Terry, and Fess Nay. None. Motion carried unanimously. Mayor Fess declared Resolution No. R-60-10 adopted.

RES. NO. R-61-10

A Resolution of Support for the inclusion of William Moore McCulloch as Ohio's new Representative in the National Statuary Hall in the United States Capital

Public Comment

No one came forward to speak for or against Resolution No. R-61-10.

Commissioner Terry encouraged citizens to cast their vote for Mr. McCulloch's statue, stating they do not have to be a registered voter to vote. Commissioner Terry also encouraged the youth to cast their votes for Mr. McCulloch's statue.

Moved by Commissioner Wilson, seconded by Commissioner Terry, that Resolution No. R-61-10 be adopted. Voice vote, Aye: Terry, Fess, Wilson, Vogt, and Martin. Nay. None. Motion carried unanimously. Mayor Fess declared Resolution No. R-61-10 adopted.

RES. NO. R-62-10

A Resolution awarding a contract to Bureau of Office Services, Inc. in amount not to exceed $40,000 for transcription services for the Piqua City Police Department

Police Chief Jamison gave a brief overview of the new transcription services, stating this process has a quicker turnaround time for the police officers which allows them to get their reports filed in an efficient manner.

Public Comment

No one came forward to speak for or against Resolution No. R-62-10.

Moved by Commissioner Vogt, seconded by Commissioner Martin, that Resolution No. R-62-10 be adopted. Roll call, Aye: Martin, Terry, Fess, Wilson, and Vogt. Nay. None. Motion carried unanimously. Mayor Fess declared Resolution No. R-62-10 adopted.

RES. NO. R-63-10

A Resolution appointing a member to the Miami County Community Action Council Board

Resolution No. R-63 appoints William Murphy, Economic Development Director/Assistant City Manager to the Miami County Community Action Council Board to fill an unexpired term due to expire on December 31, 2011.

Public Comment

No one came forward to speak for or against Resolution No. R-63-10.

Moved by Commissioner Terry, seconded by Commissioner Wilson, that Resolution No. R-63-10 be adopted. Roll call, Aye: Martin, Terry, Fess, Wilson, and Vogt. Nay. None. Motion carried unanimously. Mayor Fess declared Resolution No. R-63-10 adopted.

RES. NO. R-64-10

A Resolution awarding a contract to Kliengers & Associates for a Stormwater mapping system

There was discussion on the timeframe it would take to complete the mapping process, how it would be done, and if it were possible to do the mapping process in-house. Devon Alexander, Stormwater Coordinator, explained how the mapping process would be handled, and stated it would take about six months to complete. City Manager Enderle further explained how the mapping layers were applied over an aerial view of the city, and stated the city currently has mapping layers in place for the Power System and Zoning at this time. It would not be feasible to have the mapping process done in-house due to the time and manpower it would take. The cost would certainly be considerably higher, and could possibly take 600-800 hours to complete with only two employees doing the mapping process. These would be hours taken away from other Underground Utility works (repairing/cleaning sewer and water lines, replacing/repairing catch basins, manholes, fire hydrants, etc.).

David Cox, Survey Director, Kleingers and Associates, came forward and gave a brief overview of the project and the timeframe it would take to complete the project.

By using Kleingers & Associates to complete the work it would allow the city work crews to stay obligated to their daily tasks, and to continue to work on their pre-existing projects, and would allow the city to set up stormwater programs within six months. By having Kleingers & Associates complete the project it would produce a savings in both time and costs. This mapping system will allow implementation of the data into our GIS (Geographical Information System), and will allow other city departments to access it for their use as well. The EPA has required the City of Piqua to have an updated stormwater system map and this would meet the requirement, said City Manager Enderle.

Comment

No one came forward to speak for or against Resolution No. R-64-10.

Moved by Commissioner Vogt, seconded by Commissioner Terry, that Resolution No. R-64-10 be adopted. Roll call, Aye: Vogt, Martin, Terry, Fess, and Wilson. Nay. None. Motion carried unanimously. Mayor Fess declared Resolution No. R-64-10 adopted.

RES. NO. R-65-10

A Resolution appointing a member to the Park Board

Resolution No. R-65-10 appoints Denise Uhlenbrock to the Park Board for a five-year term to expire on March 1, 2015.

Public Comment

No one came forward to speak for or against Resolution No. R-65-10.

Moved by Commissioner Martin, seconded by Commissioner Vogt, that Resolution No. R-65-10 be adopted. Voice vote, Aye: Martin, Terry, Fess, Wilson, and Vogt. Nay. None. Motion carried unanimously. Mayor Fess declared Resolution No. R-65-10 adopted.

RES. NO. R-66-10

A Resolution appointing a member to the Park Board

Resolution No. R-66-10 appoints Michelle Herndon to the Park Board for a five-year term to expire on March 1, 2015.

Public Comment

No one came forward to speak for or against Resolution No. R-66-10.

Moved by Commissioner Terry, seconded by Commissioner Wilson, that Resolution No. R-66-10 be adopted. Voice vote, Aye: Martin, Terry, Fess, Wilson, and Vogt. Nay. None. Motion carried unanimously. Mayor Fess declared Resolution No. R-66-10 adopted.

RES. NO. R-67-10

A Resolution awarding a contract to Pro OnCall Technologies for the purchase and installation of a Toshiba Strata CIX Communications System at the City facilities

Information Technology Director, Dean Burch, gave a brief explanation of the costs and the services that will be available with the new system. City Manager Enderle stated the City of Piqua is one of the last municipalities in the area to get on board with the newest telephone system technology.

There was discussion of the various changes that would take place with the new system, such as multiple lines being used for several departments, voice mail for all departments, increased availability in receiving telephone calls. The City released a request for proposals in November 2009, receiving twenty-two proposals. The proposals were reviewed and evaluated based on the criteria of pricing (30%), feature compliance (15%), technical compliance (15%), bidder's qualifications (15%), technical support (15%) and warranty/maintenance cost (10%).

It was explained the estimated cost of the current telephone configuration is approximately $408,618 over the next seven years, which includes the annual cost of the telephone lines and annual maintenance of the current system. The estimated cost of the new proposed system over the same seven year timeframe is $361,124, which includes the annual costs for the new telephone lines setup, annual loan/debt services payments for the new system and the maintenance costs for years 3-7. The total estimated savings for the seven-year timeframe is conservatively estimated to be $47,494 when compared to the current system costs. There was discussion on various proposals and the differences between them and how they were scored.

Public Comment

Bill Arnett a representative of Parallel Tech came forward and asked several questions about the scoring process, and asked the Commissioners to consider the $28,000 difference at this time. Mr. Burch explained the scoring process and how Parallel Tech was scored.

City Manager Enderle stated this is a decision by the City based on the information received and we believe we have made the best choice for this service at this time.

Moved by Commissioner Vogt, seconded by Commissioner Terry, that Resolution No. R-67-10 be adopted. Roll call, Aye: Terry, Fess, Wilson, and Vogt. Nay. Martin. Motion carried on a 4-1 vote. Mayor Fess declared Resolution No. R-67-10 adopted.

RES. NO. R-68-10

A Resolution state the intent of the City of Piqua to provide certain utility services to a proposed job ready site

There was discussion of the 1300 feet of roadway anticipated for construction in the area, and if it was necessary to put that length of roadway in at this time. City Planner Chris Schmiesing stated the roadway would extend into the site instead of stubbing it out. The lot is a deep lot being over 100 feet deep, and we would like to have one large company come in, but the area can be divided into smaller sites if necessary, stated City Manager Enderle
.
Public Comment

No one came forward to speak for or against Resolution No. R-68-10.

Moved by Commissioner Wilson, seconded by Commissioner Terry, that Resolution No. R-68-10 be adopted. Voice vote, Aye: Martin, Terry, Fess, Wilson, and Vogt. Nay. None. Motion carried unanimously. Mayor Fess declared Resolution No. R-68-10 adopted.

Other

Mayor Fess asked Boy Scout Troop 295, who were in attendance, to come forward and introduce themselves and state what badge they were working on. Each Boy Scout came forward and introduced themselves and stated the merit badge they were working on. Mayor Fess thanked them for attending and wished them the best in completing their merit badge.

Public Comments

No one came forward to speak at this time.

Commission Comments

Taste of the Arts was very much on the minds of the Commissioner as all five Commissioners encouraged citizens to come downtown on May 21, 2010 from 5:00 P.M. - 9:00 P.M. to taste the various foods and to see the many art exhibits and displays. There will be something for the whole family to see and do, as well as a new addition of the Kim Kelly Orchestra.

Commissioner Terry stated she watched the program "As The World Turns" to see Piqua's own April Grove perform as she had won a national contest to sing with one of the main actors in the Soap Opera. Commissioner Terry further stated, "April was the best part of the show".

Mayor Fess stated she attended the Second Annual Chalk the Walk on Saturday, May 15, 2010 held in front of the Municipal Government Complex and had a wonderful time. Pictures of the winners are on display at Kroger's in Piqua, said Mayor Fess.

Moved by Commissioner Vogt, seconded by Commissioner Martin, to adjourn from the Piqua City Commission Meeting at 8:45 P.M. Voice vote, Aye: Martin, Terry, Fess, Vogt, and Wilson. Nay: None. Motion carried unanimously.

_____________________________
LUCINDA L. FESS, MAYOR
PASSED: _______________________

ATTEST: _______________________
REBECCA J. COOL
CLERK OF COMMISSION