APPROVAL OF MINUTES

Moved by Commissioner Fess, seconded by Commissioner Vogt, that the minutes of the January 7, 2008 Piqua Health Board Meeting be approved. Voice vote, Aye: Terry, Martin, Vogt, Hudson, and Fess. Nay: None. Motion carried unanimously.

RES. NO. H-296

A Resolution modifying certain fees for service and repealing Resolution No. H-294

Commissioner Martin asked when the last increase was in fees.

City Manager Enderle stated it has been a couple of years since the fees were increased.

Commissioner Fess asked if the fees were in line with other counties around us.

Health & Sanitation Director Amy Welker explained how the fees are set.

Moved by Commissioner Terry, seconded by Commissioner Vogt, that Resolution No. H-296 be adopted. Voice vote, Aye: Hudson, Fess, Martin, Vogt and Terry. Nay: None. Motion carried unanimously. Mayor Hudson then declared Resolution H-296 adopted.

Moved by Commissioner Vogt, seconded by Commissioner Terry, to adjourn from the Piqua Health Board at 7:35 P.M. Voice vote, Aye: Hudson, Terry, Vogt, Martin, and Fess. Nay: None. Motion carried unanimously.

REGULAR CITY COMMISSION MEETING

PRESENTATION: Ms. Kim Fair/Ms Penny Welbaum: Council on Rural Services

Re-Generation Program

Kim Fair, Re-Generation Coordinator gave a brief overview of the Regeneration Program currently being held in the Council on Rural Services building on R.M. Davis Parkway for citizens fifty and over.

Penny Welbaum, Staff member explained the need for funds to sustain the Re-Generation Program, and invited citizens to stop in and check out the many programs available for them.

Several members gave testimonials on the services they receive from the Re-Generation program, and how helpful it is to them to have a place to go to be active and socialize.

Mayor Hudson thanked Ms. Fair and Ms. Welbaum for sharing the information and stated a senior center in Piqua is something that is definitely needed.

Commissioner Fess asked if the Re-Generation Program is a stand- alone program.

Ms. Welbaum explained where the funds have come from so far for the Re-Generation Program, but stated the program has been out of funds since December 2007.

APPROVAL OF MINUTES

Moved by Commissioner Vogt, seconded by Commissioner Terry, that the minutes of the January 14, 2008 Piqua City Commission Work Session and the Regular City Commission Meeting of January 22, 2008 be approved. Voice vote, Aye: Terry, Martin, Vogt, Hudson, and Fess. Nay: None. Motion carried unanimously.

ORD. NO. 5-08

An Ordinance enacting Chapter 54 of the Piqua Municipal Code to establish a new chapter entitled Right-of-Way Management, which regulates the use of the public right-of-way and establishes a permit schedule

There was discussion on the regulation of the Right-of-Way Management process, and what utilities would be affected, and how it would be enforced with the passage of Ordinance No. 5-08.

Moved by Commissioner Terry, seconded by Commissioner Martin, that the Ordinance be given a first reading. Voice vote, Aye: Martin, Fess, Terry, Vogt, and Hudson. Nay: None. . Motion carried unanimously.

RES. NO. R-28-08

A Resolution establishing a Committee on Community Diversity and adopting of the Committee's mission and responsibilities

Commissioner Terry asked how the committee members would be appointed.

City Manager Enderle explained they would be appointed like all the other boards by applying.

Commissioner Fess asked how many would be residents on the board and how many would be city representatives.

City Manager Enderle stated there would be five citizens appointed and two representatives from the city would be appointed.

Moved by Commissioner Fess, seconded by Commissioner Vogt, that Resolution No. R-28-08 be adopted. Voice vote, Aye: Hudson, Fess, Vogt, Martin, and Terry. Nay: None. Motion carried unanimously. Mayor Hudson then declared Resolution No. R-28-08 adopted.

RES. NO. R-29-08

A Resolution establishing a different date for the second Regular Commission meeting February

Commissioner Terry voiced her opinion about changing the Monday Holiday meetings that have a conflict on the yearly calendar so there would not be a need for the resolutions to change the day when it falls on a holiday.

Commissioner Vogt voiced his opinion on moving the Piqua City Commission Meetings to Tuesday evenings.

City Manager Enderle stated he would like to analyze the possibilities and met with Commissioners at some time.

Moved by Commissioner Terry, seconded by Commissioner Fess, that Resolution No. R-29-08 be adopted. Voice Vote, Aye: Terry, Hudson, Fess, Martin, and Vogt. Nay: None. Motion carried unanimously. Mayor Hudson then declared Resolution No. R-29-08 adopted.

RES. NO. R-30-08

A Resolution awarding contracts for the purchase of transformers for the Power System

Commissioner Terry asked if the transformers were approved in the 2008 Budget.

Mayor Hudson asked about the number of bidders this year.

Commissioner Vogt asked if we had received the transformers ordered last year yet.

Ed Krieger, Assistant Power System Director, explained the transformers were included in the 2008 Budget, and there were a large number of bidders this year. The transformers that were ordered last year are here, but it takes a long time to make them.

Commissioner Fess asked if the transformers were custom built.

Mr. Krieger stated yes, they are custom built for each particular city.

Moved by Commissioner Vogt, seconded by Commissioner Martin, that Resolution No. R-30-08 be adopted. Voice vote, Aye: Martin, Terry, Hudson, Fess, and Vogt. Nay: None. Motion carried unanimously. Mayor Hudson then declared Resolution No. R-30-08 adopted.

RES. NO. R-31-08

A Resolution authorizing reimbursement of a share of the cost of the local funding match with Miami County, the City of Tipp City and the City of troy to provide transit service to Miami County

Commissioner Fess asked if Tipp City's share was lower because of less usage.

City Manager Enderle stated yes, Troy and Piqua have more usage.

Commissioner Terry asked if there has been any discussion on other ways to fund the program.

City Manager Enderle explained there have been meetings on funding alternatives.

Commissioner Fess asked if this is state funding that is being used to fund the transit program.

City Manager Enderle stated yes, this is the local share of the state funds being used.

Commissioner Vogt asked how the service has been since leaving Piqua.

City Manager Enderle stated service is better now, the problems have been worked out.

Moved by Commissioner Vogt, seconded by Commissioner Martin, that Resolution No. R-31-08 be adopted. Voice vote, Aye: Hudson, Fess, Vogt, Martin, and Terry. Nay: None. Motion carried unanimously. Mayor Hudson then declared Resolution No. R-31-08 adopted.

RES. NO. R-32-08

A Resolution reappointing a member and an alternate member to the Miami Valley Regional Planning Commission

Moved by Commissioner Fess, seconded by Commissioner Terry, that Resolution No. R-32-08 be adopted. Voice vote, Aye: Hudson, Martin, Vogt, Terry, and Fess. Nay: None. Motion carried unanimously. Mayor Hudson then declared Resolution No. R-32-08 adopted.

RES. NO. R-33-08

A Resolution requesting authorization to issue a purchase order to Flatirons Engineering, Inc. for Phase 2 of the Water Department SCADA (Supervisor Control and Data Acquisition) system

Commissioner Terry asked if someone would explain the SCADA System.

Tom Zechman, Public Works Director gave a brief explanation of the SCADA System, how it works and the benefits to the City of Piqua.

Moved by Commissioner Terry, seconded by Commissioner Martin, that Resolution No. R-33-08 be adopted. Roll call, Aye: Hudson, Fess, Vogt, Martin, and Terry. Nay: None. Motion carried unanimously. Mayor Hudson then declared Resolution No. R-33-08 adopted.

OTHER

Month reports for December 2007

The Monthly Reports for January 2008 were accepted.

Public Comments

Chuck Starrett, 4244 Demming Road read a prepared statement.

Joe Drapp, 1366 Park Avenue stated the P.O.I.N.T. organization and Chuck Starrett do not speak for him as a citizen of Piqua. Mr. Drapp voiced his concern over the P.O.I.N.T. group referendums being circulated on turning over several of the property maintenance ordinances.

Frank Barhorst, 220 S. Wayne Street stated the P.O.I.N.T. organization does not speak for him or the members of the Southview Neighborhood Association.

Mr. Barhorst voiced his opinion on the location of the senior center on R.M. Davis Parkway.

Several citizens voiced their concern about the way the city is handling the referendums circulated by the P.O.I.N.T. group and stated they would like to see them put on the ballot for the citizens to vote on.

Mayor Hudson asked Adam Jacomet, Director of the Sterling House, to come forward and give a little background on the Caregiver of the Year Award that was presented to Ruth Kaiser, Resident Care Coordinator at the Sterling House.

Bill Shinall, 1612 New Haven Road, voiced his opinion about the Workcamp Group coming into Piqua this summer to help residents clean and fix up their homes.

Commissioner Vogt stated he recently drove around the Second Ward, and wanted to congratulate all the residents who have taken pride in their properties and have taken the time to fix them up over the last several years.

Commissioner Vogt further stated he has received several telephone calls in regards to higher electric and water bills and asked that citizen watch their use of electric heaters and be sure to turn off and fix leaking faucets or pipes.

Commissioner Martin asked that residents please call their commissioners to voice their opinions, this is one way to express what they want to would like to see happen in Piqua.

Commissioner Fess stated people are listening, she has had a tremendous number of telephone calls lately from residents.

Commissioner Fess commended Kim Fair and Penny Welbaum on the wonderful Regeneration Program, and all the senior citizens that take advantage of the various programs they offer.

Commissioner Terry thanked the Council on Rural Services for providing the Regeneration Program, it is very important to our community.

Commissioner Terry congratulated Ruth Kaiser on the Caregiver of the Year Award.

Commissioner Terry stated she recently heard from Zack Williams, a young man interested in having a skate park in the City of Piqua.

Commissioner Terry stated there are several vacant board seats available, and asked that citizens step up and fill these seats to serve the City of Piqua.

City Manager Enderle read the list of board openings, and stated applications may be picked up in the City Manager's office or can be obtained on the City of Piqua's web site.

Mayor Hudson voiced his opinion on the March 4, 2008 Piqua School Levy.

Mayor Hudson asked Police Chief Willcox about the decrease in the number of Police Calls on the monthly report.

Police Chief Willcox explained the reason behind the reduction in police calls recently.

Moved by Commissioner Terry, seconded by Commissioner Vogt at 8:45 P.m. to move into Executive Session to consider pending litigation.

Moved by Commissioner Vogt, seconded by Commissioner Fess, to adjourn from Executive Session and the Regular Piqua City Commission meeting at 10:15 P.M. Voice vote, Aye: Fess, Hudson, Vogt, Terry, and Martin. Nay: None. Motion carried unanimously.

_____________________________
THOMAS D. HUDSON, MAYOR

PASSED: _______________________

ATTEST: _______________________
REBECCA J. COOL
CLERK OF COMMISSION