OATH OF OFFICE - MAYOR LUCINDA L. FESS

Law Director Wall administered the Oath of Office of Mayor to Lucinda L. Fess

OATH OF OFFICE - VICE MAYOR WILLIAM VOGT

Law Director Wall administered the Oath of Office of Vice Mayor to William Vogt

OATH OF OFFICE - THIRD WARD COMMISSIONER - JOSEPH WILSON

Law Director Wall administered the Oath of Office to Third Ward Commissioner Joseph Wilson

Mayor Fess welcomed Commissioner Wilson.

JOINT MEETING WITH WASHINGTON TOWNSHIP TRUSTEES

Moved by Commissioner Martin, seconded by Trustee McMaken, that the minutes of the January 5, 2009 Joint Meeting of the Washington Township Trustees and Piqua City Commission be adopted. Voice vote, Aye: Fess, Martin, Vogt, Wilson, Terry, McMaken, Hiegel, and Holfinger. Nay: None.

RES. R-1-10

A Resolution reappointing a member to the Board of Trustees of Forest Hill Union Cemetery

City Manager Enderle stated this reappoints Harlen Smoot to the Board of Trustees of Forest Hill Union Cemetery for a term to expire on December 31, 2012.

Public Comment

Trustee Hiegel stated it has been his pleasure to work with Mr. Smoot the past fourteen years on the Forest Hill Union Cemetery Board and moved to adopt Resolution R-1-10, seconded by Commissioner Vogt, to adopt Resolution No. R-1-10. Voice vote, Aye: Fess, Martin, Terry, Vogt, Wilson, McMaken, Holfinger, and Hiegel. Nay, None. Motion carried unanimously. Mayor Fess stated she to has worked with Mr. Smoot on the Cemetery Board over the years and he does a great job.

Moved by Trustee Holfinger, seconded by Commissioner Martin, to adjourn from the Joint Meeting with the Washington Township Trustees at 7:40 P.M. Voice vote, Aye: Martin, Terry, Fess, Wilson, Vogt, Hiegel, Holfinger, and McMaken. Nay: None.

REGULAR CITY COMMISSION MEETING

Moved by Commissioner Martin, seconded by Commissioner Vogt, that the minutes of the Regular City Commission Meeting of December 21, 2009 be approved. Voice vote, Aye: Wilson, Fess, Terry, Martin, and Vogt. Nay: None.

RES. NO. R-2-10

A Resolution of Appreciation for the Public Service of Rich Donnelly as City Employee

Mayor Fess read the Resolution of Appreciation and presented it to Mr. Donnelly. Mayor Fess thanked Mr. Donnelly for his thirty-one years of service to the City of Piqua and wished him the best of luck.

Public Comment

No one came forward to speak for or against Resolution No. R-2-10.

Moved by Commissioner Terry, seconded by Commissioner Vogt, to adopt Resolution No. R-2-10. Voice vote, Aye: Martin, Vogt, Terry, Wilson, and Fess. Nay: None. Motion carried unanimously. Mayor Fess then declared Resolution No. R-2-10 adopted.

RES. No. R-3-10

A Resolution of Appreciation for the Public Service of James MacKellar as a City Employee

Mayor Fess read the Resolution of Appreciation and presented it to Mr. MacKellar. Mayor Fess thanked Mr. MacKellar for his thirty years of service to the City of Piqua and wished him the best of luck.

Public Comment

No one came forward to speak for or against Resolution No. R-3-10.

Moved by Commissioner Martin, seconded by Commissioner Vogt, that Resolution No. R-3-10 be adopted. Voice vote, Aye: Fess, Terry, Wilson, Vogt, and Martin, Nay. None. Motion carried unanimously. Mayor Fess declared Resolution No. R-3-10 adopted.

RES. NO. R-4-10

A Resolution honoring Thomas D. Hudson for his service to the City

Mayor Fess read the Resolution of Appreciation and presented it to Mr. Hudson. Mayor Fess thanked Mr. Hudson for his service as Third Ward Commissioner and Mayor the last four years to the citizens of the City of Piqua.

Public Comment

No one came forward to speak for or against Resolution No. R-4-10 at this time.

Moved by Commissioner Vogt, seconded by Commissioner Martin, that Resolution No. R-4-10 be adopted. Voice vote, Aye: Terry, Wilson, Martin, Vogt, and Fess. Nay: None. Motion carried unanimously. Mayor Fess then declared Resolution No. R-4-10 adopted.

RES. No. R-5-10

A Resolution authorizing the City Purchasing Analyst to advertise for bids to make certain purchases during the 2010 year

City Manager Enderle gave a brief overview of what items that were to be advertised for bids during the 2010 year.

Public Comment

No one came forward to speak for or against Resolution No. R-5-10.

Moved by Commissioner Terry, seconded by Commissioner Martin. that Resolution No. R-5-10 be adopted. Voice vote, Aye: Wilson, Fess, Vogt, Martin, and Terry. Nay: None. Motion carried unanimously. Mayor Fess then declared Resolution No. R-5-10 adopted.

RES. NO. R-6-10

A Resolution authorizing a purchase order to Miami Valley Risk Management Association for purchase of insurance

City Manager Enderle gave a brief explanation for the purchase order to Miami Valley Risk Management Association, and some of the benefits the city would receive.

Commissioner Martin inquired about the closing out of the 2003 and 2005 years and asked why the 2004-year was not closed out at this time. Law Director Stacy Wall explained that all the claims have been cleared in the 2003 and 2005 years, but there are still open claims in the 2005 year that have to be completed first before closing out.

There was discussion of the city requesting bids for better rates. It was stated that it is more cost effective to be in a pool with approximately twenty other cities where the rates are better due to the number of members. Generally the cities get a return of some of their money at the end of the year, depending on the number of claims they have had. There were questions in regards to the money that is returned, and to what fund is it put into. Law Director Wall stated the money is sometimes applied to the next year's premium or sometimes it is put in the reserves. City Manager Enderle stated they look at the reserves to see what they have available when putting the budget together. Law Director Wall stated the premium is based on the number of employees and the assets the city has.

The money will not be received until the year is closed and there are no outstanding claims, said Mayor Fess. Law Director Wall stated the 2005-year would be closed sometime in 2010.

Public Comment

No one came forward to speak for or against Resolution No. R-6-10.

Moved by Commissioner Terry, seconded by Commissioner Vogt, that Resolution No. R-6-10 be adopted. Roll call, Aye: Martin, Terry, Fess, Wilson, and Vogt. Nay: None. Motion carried unanimously. Mayor Fess then declared Resolution No. R-6-10 adopted.

RES. NO. R-7-10

A Resolution reappointing two members to the Piqua Energy Board

City Manager Enderle stated Resolution No. R-7-10 reappoints Bill Vogt and John Martin to the Piqua Energy Board for another two-year term to expire on December 31, 2011.

Public Comment

No one came forward to speak for or against Resolution No. R-7-10.

Moved by Commissioner Terry, seconded by Commissioner Wilson, that Resolution No. R-7-10 be adopted. Voice vote, Aye: Fess, Vogt, Martin, Terry and Wilson. Nay: None. Motion carried unanimously. Mayor Fess then declared Resolution No. R-7-10 adopted.

RES. NO. R-8-10

A Resolution appointing a member to the Miami County Council

City Manager Enderle stated Resolution No. R-8-10 appoints Joseph Wilson to the Miami County Council for a two-year term expiring on December 31, 2011.

Commissioner Martin stated he would like to amend Resolution No. R-8-10 to change the name of Joseph Wilson to John Martin, seconded by Commissioner Wilson to amend Resolution No. R-8-10. Voice vote, Aye Terry, Martin, Wilson, Fess, and Vogt. Nay, None. Motion carried unanimously.

Public Comment

No one came forward to speak for or against Ordinance No. R-8-10.

Moved by Commissioner Wilson, seconded by Commissioner Terry, that Resolution No. R-8-10 be adopted, as amended. Voice vote, Aye: Wilson, Fess, Vogt, Martin, and Terry. Nay: None. Motion carried unanimously. Mayor Fess then declared Resolution No. R-8-10 adopted as amended.

RES. NO. R-9-10

A Resolution appointing two members to the Governing Board of the Piqua Improvement Corporation

City Manager Enderle stated Resolution No. R-9-10 appoints John Martin and reappoints Julia Terry to the Governing Board of the Piqua Improvement Corporation.

Commissioner Martin stated he would like to amend Resolution No. R-9-10 to change the name of John Martin to Joseph Wilson, seconded by Commissioner Wilson. Voice vote, Aye: Martin, Fess, Vogt, Terry, and Wilson. Nay: None. Motion carried unanimously.

Public Comment

No one came forward to speak for or against Resolution No. R-9-10.

Moved by Commissioner Terry, seconded by Commissioner Martin, that Resolution No. R-9-10 be adopted as amended. Voice vote, Aye: Martin, Fess, Vogt, Terry, and Wilson. Nay: None. Motion carried unanimously. Mayor Fess then declared Resolution No. R-9-10 adopted as amended.

RES. NO. R-10-10

A Resolution reappointing a member to the Miami Valley Regional Planning Commission

City Manager Enderle stated Resolution No. R-10-10 reappoints William Vogt to the Miami Valley Regional Planning Commission for another one-year term expiring on March 1, 2011.

Public Comment

No one came forward to speak for or against Resolution No. R-10-10.

Moved by Commissioner Martin, seconded by Commissioner Terry, that Resolution No. R-10-10 be adopted. Voice vote, Aye: Terry, Fess, Martin, Wilson, and Vogt. Nay: None. Motion carried unanimously. Mayor Fess then declared Resolution No. R-10-10 adopted.

Mayor Fess explained the reason for the name changes in Resolutions # R-8-10 and # R-9-10, stating they were made to accommodate the work schedules of Commissioners Martin and Wilson who have conflicts with the times of the meetings.

RES. NO. R-11-10

A Resolution appointing two members to the Community Diversity Committee

City Manager Enderle stated Resolution No. R-11-10 appoints himself and Joseph Wilson to the Community Diversity Committee. Mr. Enderle stated he would like to have Resolution No. R-11-10 tabled at this time until the Diversity Committee meets on Tuesday, January 5, 2010. If the Committee can change the time of their meetings Mr. Wilson will be able to serve on the Committee. This appointment will be determined after the January 5, 2010 Community Diversity Committee meeting.

Public Comment

No one came forward to speak for or against Resolution No. R-11-10.

Moved by Commissioner Wilson, seconded by Commissioner Martin to table Resolution No. R-11-10 at this time. Voice vote, Aye: Martin, Wilson, Fess, Vogt, and Terry. Nay, None. Motion carried unanimously. Mayor Fess then declared Resolution No. R-11-10 tabled.

OTHER

Monthly Reports for November 2009

Monthly Reports for November 2009 were accepted.

PUBLIC COMMENT

Leesa Baker representing the Piqua YWCA stated the YWCA will be hosting the Martin Luther King Day Celebration on Monday, January 18, 2008 at 1:00 P.M. and invited all to attend. Ms. Baker also stated that Commissioner Vogt would be participating in a skit.

Brad Boehringer, Mound Street voiced his concern over several things including the recent annexations stating he does not believe the city needs to bring in more land at this time, and feels the city needs to take care of the current infrastructure first. Mr. Boehringer inquired as to what delayed expenses were that the Commission spoke about in a previous meeting. Mayor Fess explained there is no such thing as delayed expenses, and further stated what was said was they had not made decisions yet on several things at that time to pay so they were delaying payment. Mr. Boehringer also expressed his opinion on the keeping the Health Department as City department. Mayor Fess stated we will continue looking at what is financially the most cost effective plan for the City in that respect. Mayor Fess also stated the city has numerous industrial properties available in town, and we are certainly moving on those, they are for available, but the more you have to offer the better chance you have to make a sale.

Commissioner Vogt stated he has received several calls in regards to citizen's deer hunting along the Bike Path out by the Road Side Park on State Route 66. Commissioner Vogt would like to see some type of legislation passed regarding hunting in the area of the Bike Path.

Commissioner Vogt stated he is looking forward to the Martin Luther King Celebration at the YWCA as he has a part in the skit they are presenting.

Commissioner Martin stated he had asked for the total of the 2009 Budget. Finance Director Cynthia Holtzapple stated the 2009 Budget was about $84 million and this year was about $79 million. A Copy was sent by email to all previously.

Commissioner Martin stated there has been a problem with a patch of ice on Looney Road between County Road 25-A and Rt. 36 from water running across the road. City Engineer Amy Havenar stated the Code Enforcement Officer has sent a letter to the property owner requesting them to repair the broken tile.

Commissioner Wilson thanked everyone in the City departments for their help in providing information on all the various city programs, committees, meetings & etc. as he is appointed to the Third Ward Commission seat. Commissioner Wilson stated the Piqua website has a new "Logo" spot to click on for volunteering of any type through the Council on Rural Services. There is an information sheet to fill out on the type of volunteering you would like to do, said Commissioner Wilson. Also Kroger's will be collecting food on Martin Luther King Day for the St. James Pantry so be sure stop and drop off your donations, said Commissioner Wilson.

Commissioner Terry congratulated all of the retirees for their many years of service to the City of Piqua.

City Manager Enderle stated he would like to have several City Commission Work Sessions, and would like to schedule two Utility Billing Work Sessions, one Storm Water Utility Work Session, and one Goal Setting Work Session. These dates will be announced at later date and time when they are confirmed. City Manager Enderle asked that the Commissioners get public input from the citizens and forward their information.

City Manager Enderle stated there are seats available on several Boards and they include: One seat on the Civil Service Board, one seat on the Board Of Zoning Appeals, two seats on the Community Diversity Committee, one seat on the Downtown District Design Review Board, and one citizen seat on the Piqua Energy Board. Applications are available on line and can be picked up in the City Managers office in the Municipal Government Complex, said City Manager Enderle. Mayor Fess asked that a press release also be sent out regarding the board openings.

Mayor Fess asked that all citizens provide their input on any of the work sessions described, and to call, email, or send letters to the City Commissioners so they have the information that the citizens want the Commission to work on. It is very important that the citizens voice their input to the Commissioners, said Mayor Fess. With the time of day the work sessions may be held due to a conflict of several of the Commissioners work schedules, it is very important that the Commissioners get the public's input on what they would like the priorities to be for the city and what they would like to see happen in the City of Piqua. This information would be very helpful when going into the work sessions, we want the citizens to feel their city government is listening to them and are concerned about their concerns, and are here to serve them, said Mayor Fess.

Mayor Fess thanked all who viewed from home the first Commission Meeting of the new year and wished everyone a Happy New Year. Mayor Fess stated she is looking forward to working with the City Manager and the Commissioners, and realizes we all have to be a part of the team, and the Community is part of that team.

Moved by Commissioner Vogt, seconded by Commissioner Martin, to adjourn from the Piqua City Commission Meeting at 8:30 P.M. Voice vote, Aye: Vogt, Martin, Terry, Wilson, and Fess. Nay: None. Motion carried unanimously.

_____________________________
LUCINDA L. FESS, MAYOR
PASSED: _______________________

ATTEST: _______________________
REBECCA J. COOL
CLERK OF COMMISSION