Purpose of the Special Meeting is to discuss the Street Maintenance Paving Funds (101 & 103)

City Engineer Amy Havenar gave a power point presentation on the need to complete the necessary patching on as many streets as possible to try and extend the pavement life until they can be resurfaced. The in-house resurfacing budget is $80,000 for 2010, stated Ms. Havenar.

There was discussion on the need for the renewal of the ¼ % Street Levy. Out of the 1.75% collected, ¼% is for the ten-year Street Levy Fund 103 with ¾ % going into the General Fund.

Ms. Havenar passed out a handout on the funding and repairs needed. (See enclosed)

Several options were discussed and they include:

#1. Mill and overlay complete streets, as many as the budget will allow.
#2. Mill and overlay the center (basically the travel lane) of an entire street.
#3. Mill, overlay and repair the base on smaller patches on several streets.

Examples were given on the cost for each of the three options discussed.

City Manager Enderle stated we have not been reconstructing the streets over the past years; we have been just resurfacing them.

Street Superintendent Doug Harter gave a brief explanation of the 101 Street Fund.

There was discussion on the possibility of crack sealing on some of the streets, with the work being done in-house. It was noted that the there are new ADA requirements the City must follow at corners that are raising the costs for the reconstruction of the streets.

Mayor Fess stated she felt Option #3 was the best option at this time, with Mr. Harter stating we can repair as many streets as possible with amount of money we have, rather than only being able to do one complete street. It was stated if the levy passed over the ten years the city would be able to repair thirty miles of streets.

City Manager Enderle stated it is important to get the information out to the public with our plans for future repairs of the streets. Commissioner Terry stated we need to show the citizens that we are working on the fixing the problems with the streets before the November election. Commissioner Wilson stated the need to start fixing the potholes and other problems to show good faith in order to get the citizens to pass the levy in November.

All commissioners present stated they were in favor of Option #3 Mill, overlay and repair the base on smaller patches on several streets at this time. It was noted for the record that all commissioners present were in favor of proceeding with Option #3.

Jim Roth, Ash Street resident, offered several suggestions including showing citizens the cost per mile to reconstruct a street.

Mayor Fess thanked Ms. Havenar and Mr. Harter for their reports.

Moved by Commissioner Vogt, seconded by Commissioner Martin, to adjourn from the Piqua City Commission Work Session at 7:03 P.M. Voice vote, Aye: Wilson, Martin, Terry, Hudson and Vogt.
Motion carried unanimously.

______________________________
LUCINDA L. FESS, MAYOR
PASSED: ________________________

ATTEST: _________________________
REBECCA J. COOL
CLERK OF COMMISSION